Recruiting analytics that show who's placing and what's stuck.

The Spectacled dashboard shows submittals, interviews and placements for each recruiter, the pipeline by stage, fees booked and collected, and every submission waiting too long, for the whole agency or just your own desk.

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Updated

Which KPIs should a recruiting agency track?

Activity per recruiter, how fast roles fill, what's waiting on a client, and fees booked against fees collected. Here is where each one lives in Spectacled.

Recruiting agency KPIs and where Spectacled shows them
KPIWhat it tells youWhere in Spectacled
Submittals per recruiterWho is getting candidates in front of clientsTeam performance
Interviews and placements per recruiterWhose submittals turn into hiresTeam performance
Submittals, interviews and placements this periodWhether the desk is up or down on the last periodThe numbers strip, with the change on the previous week, month, quarter or year
Offers outDeals close to the lineThe numbers strip
Time to fillHow long a role takes from open to placedPipeline snapshot
Fees booked and collectedRevenue won against cash in, over the past yearThe numbers strip and Placements
Stale submissionsCandidates waiting on a client too longNeeds follow-up, in your own view
Applicants by job boardWhich channel brings applicants who finish the formChannel performance, on each job
Weighted fee forecastWhat the open deals are worthCRM forecast

How do you track recruiter performance?

Team performance lists each recruiter's submittals, interviews and placements, counted from where their candidates stand now, with a total for the team.

  • The Company view is for people allowed to see the whole agency. Everyone else opens Mine, with their own numbers, tasks and follow-ups.
  • Pick this week, month, quarter or year for submittals, interviews and placements, each with the change on the previous period.
  • The pipeline snapshot shows how many candidates sit in each stage, with time to fill, the average match and how many were rejected.
  • Fees show only for roles allowed to see them. Days to fill shows for everyone.

What's on the dashboard?

Two views of the same data: the agency's numbers for whoever runs it, and each recruiter's own desk.

Company.

For agency owners and team leads.

  • Submittals, interviews, offers out and placements
  • Fees booked and collected over the past year
  • Team performance by recruiter
  • Pipeline snapshot by stage
  • Placements: projected fees, average fee, days to fill, the ones at risk and the latest placements

Mine.

For every recruiter, every morning.

  • My submittals, interviews and placements
  • My tasks, with the ones due today
  • Needs follow-up: submissions sitting in a stage three days or more
  • My pipeline and my active jobs
  • My email sequences

Which job board brings the most applicants?

Each job's Posting tab shows views, started applications, finished applications and conversion by source, for the last 7, 14, 30 or 90 days.

  • Sources include LinkedIn, Indeed, Google, Glassdoor, ZipRecruiter, referrals, email and direct visits
  • Copy a tracked link for any channel, or a named referral link, so each application is counted where it came from
  • Counts only: the table never lists who applied

What else does Spectacled report on?

The sales forecast and the EEO summary live where the work happens, and a few reports aren't built yet.

  • Weighted fee forecastOpen deals by stage, each fee multiplied by its win probability, in the CRM. How the forecast works.
  • EEO self-identification summaryVoluntary answers from your careers site, totalled by year or quarter for admins. Small periods are withheld, groups under five read "<5", and every view is logged.
  • Report export: not yetDashboard numbers can't be downloaded yet. Selected candidates and placements export to CSV from their own pages.
  • Custom reports: not yetThere's no report builder. Tell us in the demo which report you'd want first.

Recruiting analytics questions

How does Spectacled measure recruiter performance?
Team performance counts each recruiter's candidates by where they stand now: submittals (screening through hired), interviews and placements, with a total for the team. The numbers strip above it counts submittals, interviews and placements in the period you pick.
Can I change the date range?
Yes, for submittals, interviews and placements: this week, month, quarter or year, each compared with the previous period. Team performance and the pipeline show where things stand now, and the placements report covers the past year.
Can I export reports?
Not yet. The dashboard can't be downloaded, and there's no custom report builder. You can export selected candidates and placements to CSV from their pages.
Which job boards can I compare?
Every source that sends people to your careers pages, including LinkedIn, Indeed, Google, Glassdoor, ZipRecruiter, referrals, email and direct visits. Each job's Posting tab shows views, started and finished applications and conversion by source.
Who can see fees on the dashboard?
Only roles allowed to see fees. Everyone else sees the same dashboard without the money: no fees booked, projected fees or fee column.
Can recruiters see a candidate's EEO answers?
No. EEO answers are stored apart from the application, and admins see only totals by year or quarter, with small groups withheld. Every view of the summary is logged.
Is analytics included in every plan?
Yes. Every plan includes the full web app, including the free Starter plan.

See your agency's numbers in one place.

Book 20 minutes and we'll walk your team's week through the dashboard, or start free and add your first job today.

Book a 20-minute demo (opens Google Calendar in a new tab) Start free
  • 20 minutes on video. Pick a time on the calendar.
  • Bring the KPIs you report on. We'll show where each one lives.
  • Or start on your own. The free plan needs no card.